P2P - Procure to Pay
Secure and digitise the entire procure-to-pay cycle
In the face of stricter regulatory requirements and growing performance challenges, we support organisations in securing and digitising their Procure-to-Pay cycle from start to finish. Our approach aims to strengthen compliance, streamline operations, ensure reliable integrations within the information system and manage supplier relationships more effectively, whilst embedding innovation and responsible performance as long-term priorities.
Details of the offer
Objectives
- Ensure compliance and strengthen risk management
Ensure traceability throughout the P2P chain, comply with Sapin 2 and FI/Internal Control requirements, and integrate electronic invoicing (e-invoicing/e-reporting) into your processes and tools.
- Improve operational efficiency
Redesign processes to reduce processing times, minimise errors and reminders, streamline order-receipt-invoice matching (3-way match), and simplify VAT returns. - Upgrade the information system
Integrate P2P/ERP platforms and solutions into your IS (ERP, master data repositories, MDM, EDM/legal archiving), enrich mandatory data, define approval workflows and review integration mechanisms. - Managing performance and supplier relationships
Implement dashboards (DPO, disputes, compliance, risks), introduce continuous scoring and alerts, and professionalise vendor management. - Embedding innovation and sustainability for the long term
Deploy AI use cases (anomaly detection, expenditure categorisation, recommendations), integrate CSR/ESG criteria from the sourcing stage, and publish credible sustainability reporting.
Benefits
- Substantial savings: digitising invoices and accounts payable processing reduces unit costs.
- Speed and transparency: shorter cycles (from request to payment), fewer disputes, real-time visibility of commitments, cash flow and supplier performance.
- Enhanced compliance: best practices in internal control, end-to-end traceability, auditability and simplified cross-border transactions.
- Positive environmental impact: e-invoicing reduces process-related CO₂ emissions, lowers water and energy consumption, and cuts paper waste.
- Experience & satisfaction: more partners thanks to fewer errors, shorter lead times and standardised communication.
- Data-driven management: faster decision-making, targeted cost savings.
Implementation
We offer support based on trust and a commitment to results, from defining your requirements right through to the full implementation of the solution.
Defining your requirements
- 360° assessment (Organisation, Business, IT): mapping of the P2P cycle, reference databases (suppliers, items), delegation matrices, key controls.
- Regulatory framework & risks: impacts of the Sapin 2 law, e-invoicing/e-reporting, legal archiving, segregation of duties, control plan.
- Targets & roadmap: definition of objectives, quick wins, roadmap (processes, data, tools, change).
- Requirements definition: functional specifications, technical and integration requirements, data requirements (quality, MDM, API).
Identifying the right solution for your context
- Market research & shortlist: SRM/P2P/e-invoicing (e.g. Coupa, Ivalua, SAP Ariba, Basware, Esker…), pre-selection criteria aligned with your priorities.
- Consultation & presentations: Consultation dossier, weighted scoring grid (functional, integration, security, TCO).
- Informed recommendation: objective comparative report (strengths/weaknesses, risks, build/run costs), deployment scenario and projected ROI.
Supporting your teams and managing the project
- Detailed design: target processes, management rules, data models, approval workflows and controls.
- Deployment: migration strategy, contribution to the IT system, UAT, deployment strategy
- Change management: adoption plan, role-specific training (regular/occasional requesters, validators, accountants, purchasers), communication kit and adoption measurement.
- Steering & governance: PMO, risk management, monitoring of costs/deadlines/quality, chairing of committees (COPIL/COSUI/COPROJ).
- Transition Run & continuous improvement: hypercare support, ramp-up, performance KPIs, roadmap for future developments (AI/ESG, additional automations).